It’s 2021, How Advance is your HRM Solution?

HRMS solutions, like all other technologies, go through a technology lifecycle. In today’s world, HR departments are becoming self-contained entities in businesses all around the world. Human resources are no longer restricted to payroll processing and paper clips, as it is progressively evolving as an organization’s fundamental house.

For a business to get the most out of its HRMS technology, it is critical to keep it up to current at all times. This is because outdated HR technology or systems will inevitably lead to your company’s demise!

Features of HRMS Solution

The following are the most significant factors to consider while selecting an HRMS platform:

1. Management of Employee Information 

HRMS solutions should include personal information, employment and income history, banking and tax information, insurance plans, time off requests, disciplinary history, performance comments, and any other custom fields important to the company. This ensures that all of your employees’ information is integrated into the main database, making monitoring and reporting much easier. Employee self-service portals should also be available with HRMS systems.

2. Staffing and Recruitment

HRM software that is comprehensive will help with all human resource tasks throughout the employee lifecycle, starting with selection and recruitment. With automated HR system features, it may expedite the recruitment process for HR managers. Businesses may easily advertise job openings on different websites and social media platforms, and even write job descriptions using HRIS software. As applications come in, an applicant tracking system (ATS) can immediately accept (or reject) prospects based on specified criteria as they arrive.

3. Personnel Management

Employees are evaluated by HR features after they have completed the interview procedure. Performance evaluations provide information on staff productivity, customer happiness, and more once they’ve been employed. These tools can provide automated feedback, or HR departments can use the software’s analysis to conduct their reviews. Based on the technology, employee performance feedback may be available to the workforce via a dashboard or another type of interface. This eliminates the need to send email notifications to employees about their ratings or hold time-consuming performance review sessions.

4. Management of Benefits

Monitoring employee benefits, such as health insurance and 401(k) contributions, is an important part of any HRMS system. The features of your human resource management software should make benefit workflows and information easier to access. Furthermore, allowing employees to enroll in benefits through HRM reduces errors and unnecessary effort. 

5. Accounting and Finance

The paying of employees is one of the most critical obligations of a human resource department. By deploying an HRMS system, your organization can streamline this crucial HR task and ensure that all employees are properly reimbursed. Base salary, bonus programs, commissions, and stock and long-term incentive management are all managed through a variety of systems. Compensation management is a feature of several HRMS packages that makes financial planning easier for your firm.

6. Attendance and Time Management

HRM systems can include features such as shift scheduling and attendance tracking to guarantee that staffing requirements are met. These human resources management systems allow employees to be scheduled across departments, locations, and projects. In addition, several HRM platforms send out notifications to employees when schedules change or staffing levels are insufficient. Payroll and time tracking are much easier with electronic timesheets. Time off management solutions is used to manage paid time off, disability leave, maternity/paternity leave, and other absences.

7. Learning and Professional Development

A learning management system (LMS) that is coupled with a human resources management platform may include instructional content pre-loaded or allow users to submit their customized courses.

8. Accounting 

Financial planning and invoice management are aided by accounting elements in an HRM system. HR budgeting and forecasting capabilities help to concentrate and integrate financial data. These HR software capabilities make it easier to create accurate budgets and run what-if scenarios for human resource-related expenses. Billing is made easier by automating accounts payable and receivable.

9. Technical Specifications

Standard technology-related characteristics like deployment options and mobile capabilities, as well as ongoing management options like security, governance, and user support, are examples of technical components of HRMS software that your organization will require in an HRM system. When analyzing this category, it’s critical to take into account your company’s existing technical know-how and infrastructure.

Components of HRM Solution

An HRMS has five components. The most basic component of an HRMS is payroll, benefits, and workforce management, which are activities and processes for managing large numbers of hourly employees.

  • Hiring new staff.
  • Shift planning
  • Keeping track of attendance.
  • Keeping track of sick days and absences.
  • Recording the amount of time spent working.

Streamline Talent Management

Other systems are designed to assist HR departments in managing their personnel, or the company’s actual employees. This can encompass a variety of responsibilities, such as: 

  • Hiring new staff.
  • Onboarding.
  • Orientation.
  • Management and evaluation of performance.
  • Professional development and training.

An HR representative may be able to establish a job ad online, monitor incoming applications, and track prospects through the hiring process using a system in some situations.

Induction documents, such as filling out payroll information and other paperwork, are increasingly being relegated to online forms, allowing HR staff to focus on more critical activities rather than having to be physically present to do some of the basics. Other components work to evaluate performance indicators and provide professional development to keep top performers once exceptional employees are on board.

Encourage Employee Participation

To engage their employees and create interaction inside the business environment, several HR departments may expand their HRMS tools by employing social media and internet applications. Employees can communicate with each other using various methods.

  • Work together on projects.
  • Gain a better understanding of the company’s brand.
  • Make employment referrals for qualified pals.
  • Take part in company surveys to gauge job satisfaction.
  • Make announcements about the company and policy changes.

Comply with legal requirements

Using an HRMS component specifically designed to keep track of periodically changing regulations, HR departments can stay on top of their mandatory record-keeping and reporting duties. When background checks, licenses, or continuing education requirements need to be updated, automated maintenance notifies the HR department, ensuring that the organization is functioning in compliance.

Examine Current HR Trends in the Workplace

Key executives can use programs that track the efficacy of HR initiatives and recruitment approaches to figure out what works and what doesn’t when it comes to attracting new talent to the organization. They can also evaluate compensation levels across industries and make necessary modifications.

Examine Current HR Trends in the Workplace

Key executives can use programs that track the efficacy of HR initiatives and recruitment approaches to figure out what works and what doesn’t when it comes to attracting new talent to the organization. They can also evaluate compensation levels across industries and make necessary modifications. Data gathered from a changing workforce also aids management in gaining a better understanding of turnover trends, such as why people leave and how to increase employee retention.

Payroll Management System

A payroll management system is software that allows you to easily and automatically handle all of your employees’ financial data. With the versatility in the function of human resource management it falls under immediate predicament to incorporate a payroll management system through which the adequate management of the salaries of employees is kept in perfect records. The crucial organization of the salary structure by the Payroll Management makes it the People’s choice for advanced Human Resource Management. 

Scope of HRMS in the Present Day

In today’s world, HRM has a very broad and ever-expanding scope. As the landscape has evolved, all organizational systems have become a part of the global community. New strategies for recruiting, paying, training, and developing human resources have been made possible by groundbreaking behavioral science research. The scope of HRMS has significantly grown as a result of these advancements. The Indian Institute of Personnel Management defines HRMS as a discipline that investigates the following dimensions: 

(a) The Human Resource Dimension or Labor Dimension:

Manpower planning, recruitment, selection, placement, induction, transfer, promotion, demotion, training, layoffs, development, retrenchment, pay and remuneration, and so on are all covered by HRMS.

(a) Employee Welfare: HRMS is concerned with the overall well-being of employees. HRMS is responsible for ensuring that working conditions and the workplace are pleasant. Employees are provided with adequate lodging and transportation. Medical assistance is available in the event of a work-related injury.

(c) The Organization-Employee Connection Dimension: This dimension is concerned with the organization’s connection with its employees. HRMS engages with employee unions, talks with them, and negotiates the conditions of their employment contracts with them. HRMS also manages employee issues at all levels and conducts disciplinary procedures against damaging personnel.

What is the Future of Work? HR or AI

AI is currently one of the HR department’s most major concerns. As we approach towards the second half of 2021, every organization understands that integrating AI into the HR department will drastically improve the lives of both employers and employees.

Before you finally know about what best is the future of work, read on to now about the role of AI in HR, its impact, its advantages and disadvantages and a few case studies on it.

Role of AI in HR

AI has the potential to change employee experiences in a variety of ways, from recruitment to talent management, by processing vast amounts of data quickly and accurately. Artificial Intelligence aids in the automation of the majority of back-office transactional work, allowing for faster service delivery. AI-based HR interventions have the potential to significantly increase employee productivity while also assisting HR practitioners in improving employee performance and experience. HR solutions with artificial intelligence can analyze, forecast, and help important stakeholders in making decisions.

How AI will affect HR?

AI will affect HR in the following ways;

1. Recruiting new employees

The talent acquisition process is the most apparent application of AI in HR. It saves manpower by screening candidates, managing databases, scheduling interviews, and responding to job seekers’ questions.

AI-based chatbots can narrow down the list of potential candidates to only those aspirants that fit the job description. It will then schedule interviews and hire the top applicants.

2. Staffing

On the first day after the hiring process, the AI-integrated system will present the new employee to corporate information. Algorithms can be used in software for a variety of purposes, including:

  • Outlining the job description, responsibilities, and benefits.
  • Contacts within the firm who are relevant and vital.
  • Responding to common queries posed by new staff.
  • Verification of documents
  • Requests from devices, and more.
3. Training and Education

Employees can be taught and trained in their respective disciplines using AI-integrated technologies. Based on their job requirements, AI will assess the employees’ talents and offer films or study programmes. 

Decision-Making with Cognitive Support

Apart from their work contributions, the Human Resource department is responsible for an employee’s mental and emotional well-being. Before and after a client call, AI-enabled technologies will take over the work of detecting and analyzing employee mood. HR can then determine whether the employee requires a break or can continue working.


Because AI improves employee productivity, it may also be used to train leaders to be more effective in their roles. AI-enabled tools will poll the leaders’ team members and evaluate their responses in order to create a tailored coaching module for them.

Managers can also utilize online dashboards to see how their management stacks up against their peers. It will assist them in determining the efficacy of their approaches and how to enhance them.

Administrative responsibilities

Repetitive administrative chores can be automated with AI-based technologies. It can help with HR strategy, employee management, policy and practice analysis, payroll management, and more. It has the ability to automate workforces, analyze company compliance, and develop litigation tactics.

Advantages of AI in HR Departments

When it comes to the benefits of incorporating AI into a business, there are a lot of them. 

1. A System That Is Well Organized and Modernized

By streamlining the recruitment process, you may save time and money. By collecting and evaluating a large amount of data, it will increase the effectiveness and efficiency of candidate selection. Chatbots, for example, can be configured to ask candidates certain questions before the interview even starts. Incompetent applicants can then be removed much more quickly.

2. There Are Fewer Human Prejudices

Gender, age, race, and other biases are easily solved by artificial intelligence. Ai is like the unbiased judge that isn’t prejudiced towards the candidate and doesn’t have any stereotypes about them. Such technologies assess a candidate’s capability only on the basis of their knowledge and skillset. 

3. Enhanced candidate experience

Artificial intelligence technology such as chatbots and virtual assistants can significantly improve the candidate experience. By providing a route for your applicants to communicate with your organization, you will offer them with the experience they seek and encourage them to choose your firm over others. 

4. Allows you to put money into other areas of your business.

Because AI has given your HR department more free time, it can now focus on other things. While AI takes care of the hiring process, you can concentrate on other aspects of your business, such as the workplace and corporate culture.

Disadvantages of AI in HR Departments

Artificial intelligence techniques utilized by HR departments, like anything else, have a flip side. These negatives may outweigh the benefits for certain businesses, while they may be inconsequential for others.

1. Overly reliant on specific keywords

At the moment, AI is overly reliant on certain keywords. When it rummages through the stacks of applications, it searches for terms and phrases that will assist it in selecting the best candidates for the job. Those who know how AI works, on the other hand, can easily outwit and deceive it by include these keywords in their applications and appearing eligible for the roles.

2. A lower level of human participation

Sometimes just looking at an application isn’t enough to tell if someone is right for the job. When looking for the perfect applicant, the organization may have specific goals in mind, which a system may or may not be able to follow. 

3. Decreased precision and dependability

AI is still in its infancy, and it is far from perfect. Artificial intelligence is not something you can entirely trust, and not everything AI technologies deliver is completely accurate. You can also programme the tool poorly or fail to consider all of the elements, resulting in misinterpretation of candidate applications.

4. It necessitates the development of new talents.

Incorporating AI technologies into your HR department necessitates your employees’ development of new skills, which not everyone is prepared to undertake. It will take time and money to improve your employees’ skills, and not every organization is eager to do so. 

AI In HR Case Studies

1) Through RChilli, gr8 People got good talent.

Issue: The Company’s main goal was to provide recruiters with high-quality applicant referrals. They wanted a way to extract candidate data from resumes into fields for skills, education, experience, qualifications, and contact information, among other things.

The Quick Fix:

• The resume parser from RChilli allowed the organization to parse resumes in any document format, including pdf, rtf, doc, docx, and html.

• Bulk upload made parsing resumes on a big scale a breeze.

• Real-time parsing aided recruiters in making speedy applicant recommendations.

Effect: As a consequence, the following events happened at the company:

  • A flexible and reliable system.
  • Recommendations for talented people who are both qualified and relevant.
  • Both candidates and recruiters found the application procedure to be more user-friendly.

2) FirstJob uses chatbots to improve recruitment efficiency

Issue: As an online recruitment agency, FirstJob’s recruiters were consumed with monitoring their talent pool and were unable to attend to interviews or close offers.

The Quick Fix:

  • They added Mya, a chatbot, to their system.
  • Mya has the ability to communicate with multiple candidates at the same time and ask them pre-screening questions

This chatbot responds to candidates’ queries and informs them when a job opening is filled, thereby automating half of a recruiter’s labour.

Effect: As a consequence, the following changes have occurred at the company:

  • A 38 percent boost in recruitment capacity.
  • The qualifying procedure can be automated up to 75% of the time.
  • A 150 percent boost in the employment engagement process.        
  • Nearly 75% Automation of the qualifying process was achieved.
  • An increase in job engagement process by 150%.

3) HireVue Assists Unilever in Recruiting Top Talent

Issue: Unilever needed 4-6 months to find 800 people out of 25,000 applicants. The team was using the old method of screening candidates over the phone and conducting human assessments. It had been a while since such a dramatic change had occurred!

The Quick Fix:

  • HireVue added video interviews to help candidates have a more engaging experience.
  • Assessments can also filter out roughly 80% of the talent pool.

This is done by analyzing data points like nonverbal communication, facial gestures, and so on.


The ultimate result is phenomenal:

  • A 90% reduction in hiring time and
  • A 16 percent rise in the number of persons recruited from varied cultures.
  • Annual cost savings of £1 million.

Final Thoughts

Technology, when implemented correctly, can be the future of any company’s work culture. So, in response to the question, “What is the Future of Work?” what is the most suitable response? Which is more important: human resources or artificial intelligence? It’s likely that the future of work will combine Human Resources with Artificial Intelligence.

Every step of the recruitment process, from selecting the ideal candidate to onboarding them, can be made more effective and frictionless with the help of a professional HR team and Artificial Intelligence.

As a result, it is critical that businesses recognize the advantages of incorporating AI into their operations in order to improve productivity and efficiency.

5 Productivity-boosting benefits for Remote employees


Employees throughout the world, including many who had never worked from home before, have been forced to do so as a result of the COVID-19 pandemic.  A number of these remote-work agreements were imposed abruptly, pushing employees and supervisors to face a new work environment while also dealing with personal anxiety and public health issues.

Working remotely, particularly during this stressful, uncertain circumstance, can leave employees feeling confused, lonely, demoralized, and agitated if it is not done intentionally by both workers and management.

So before we get to know about the five remote work productivity tips for remote employees and why remote work is better, let us read onto know how to motivate your remote employees as an employer or what are the tips for managing remote employees and what is the best way to manage remote employees.

How to motivate your remote employees

Employee participation and empowerment are critical to any company’s success, especially when it transitions to a remote work environment. You can encourage your remote staff by providing the tools they need to execute their jobs, cultivating a culture of trust, adopting a growth mentality, and maintaining open lines of communication.

Here are some guidelines for managing remote employees, and as an employer, you may decide which method is ideal for you;

1. Provide the most up-to-date, right tools for remote workers

Insufficient resources will prevent a team from completing and submitting their work on time. The lack of technical tools also causes the employee’s workflow to be disrupted. When an employee works remotely and does not have access to the IT staff, communication challenges become even more serious.

To execute their jobs efficiently, remote workers require email, a reliable internet connection, time tracking tools, remote communication tools (like Slack), video conferencing tools (like Zoom, Google Meet, Microsoft Teams, Google Hangouts), project management, and tracker tools (Jira, VersionOne, or Pivotal Tracker), a direct messaging platform, and a mechanism to exchange and download information. It is also recommended to provide HR software like People Choice HRMS. To express your appreciation for an employee’s hard work, give them a month’s subscription to an internet streaming service (Netflix, Amazon Prime, etc.).

2. Provide health-related advantages

In terms of employee desire, health benefits are always at the top of the list. Give your staff the benefits of a health insurance plan that covers the Corona Virus to keep them engaged. If you’re willing to go the extra mile, cover their insurance as well as their families. This will demonstrate your company’s adjustment to new times while still being considerate of its employees.

Make sure your staff receives health packages regularly throughout these unforeseeable times. A stepping stone could be a monthly basket with hand sanitizer, masks, and gloves or a vaccination drive for the employee and his/her family. Show that you care.

3. Employee feedback should be valued

Give importance to what your employees have to communicate. Listen to their demands and do your best to meet them (if those are within reason). Your staff should not feel as if they are being ordered around; instead, they should feel as if they are being heard. As a result, ask them for important feedback on employee happiness to disrupt the one-way flow of assignments. Constructive feedback is essential for keeping your staff motivated and engaged since it helps connect expectations and objectives with performance while also demonstrating that you care about their job. Please be careful to give positive feedback when appropriate.

4. Communication, Trust, Bonding

Make a habit of scheduling video calls regularly. Don’t limit yourself to work-related issues while on the phone. Also, inquire about your employee’s reactions to the situation. Tell them that you will be reachable to them at all times.

Make an effort to form a bond with your staff that extends beyond deadlines. As much as possible, try to delegate. Also, use a little humor in your communications if it’s appropriate for the workplace. A little wit can go a long way toward building team spirit and keeping lines of communication open.

5. Promote the formation of a growth attitude

A development mentality is when you recognize that no matter where you are in your profession, you have room to progress. Instilling growth mindset ideas in your remote workforce encourages them to seek out new training programs and offers up new options – both personally and professionally. You can also initiate a program of employee recognition.

Remote work productivity tips for an employee

Here are few remote work productivity tips for an employee;

1. Create and keep to a schedule

Working remotely gives you greater scheduling flexibility than if you worked in an office. You will not only be able to create your timetable but you will also be required to do so. Establish a routine. We often consider a routine to be a limitation at best and a murderer of creativity at worst. Sticking to a routine, on the other hand, can be highly beneficial for a telecommuter. It will be more difficult to stay productive and motivated without one.

2. Prioritize your tasks

It can be tough to prioritize projects and arrange your workflow without the hierarchical structure of a traditional office. Develop self-control. There is no general solution for organizational skills, so you’ll have to figure out what works for you. To-do lists can be really useful. Stay in touch with your teammates (and supervisor) no matter what you decide.

3. Select the appropriate tools to do the job

Having the appropriate tools on your side might help you maximize your telecommuting productivity. Comfortable, sleek, and efficient workstations are essential. Don’t stockpile more than you need.

4. Define your limits.

When you telecommute, it’s easy to get lost in your work, which puts you in danger of burnout. To avoid this scenario, it’s critical to strike a healthy work-life balance. You must leave work behind when you take a break or finish your regular chores. Set up routines on your communication devices to seem as “do not disturb.” Don’t forget to set up a clocking-out procedure to end your day on a professional note.

5. Self-care is important

When you work from home, it’s critical to look after yourself, which typically involves keeping an eye on your energy levels. Don’t be afraid to stretch, roll out a yoga mat, or jump on your stationary bike for fifteen minutes when you need a break.

Moving on let us read about the benefits of remote working for employees.

Why is it beneficial to work remotely?

Employees can benefit from working remotely in the following ways:

1. Versatility and liberty

Remote workers value their independence. They can schedule their days to fit both their job and personal lives as long as they do the required tasks on time. It can help to have the flexibility to attend doctor’s appointments, watch the kids’ basketball game, or accompany elderly parents shopping. Furthermore, remote working allows you to customize your workplace or workstation. Because it is more comfortable, many people are more productive in their setting. Moreover, to concentrate, some people need to work in complete stillness. Working from home, in particular, allows for more creative thinking and productivity.

2. Time and money savings

It might be costly to commute to work. Working from home can help you save money on travel and food, which can add up quickly. Furthermore, because modern technology allows teams to video call on the intranet, working remotely saves time going to and attending meetings.

3. Healthy life and prosperity

Working in an office and commuting to work every day isn’t the healthiest way to spend one’s time.The benefit of working remotely is that you don’t have to interact with another person (which is especially important in the light of Covid-19). Remote working can also help with mental health because it reduces stress and allows you to work in your surroundings. Pleased employees are more productive and motivated, which leads to higher-quality work. Working remotely, in essence, allows you to reach the desired work-life balance.

Final Thoughts

As an employer, every team is different, and what works for one organization to boost productivity may not work for another. Attempt to upgrade your remote setup regularly. To acquire new ideas, go to remote work events. The further you explore, further, you’ll discover what works best for your team.

Top Benefits of Having an Attendance Management System in 2021

We are all familiar with the term ‘attendance’. Right from our school days, we have been marking attendance daily and the same system has transcended into our workplace. However, when it comes to a company, one can’t simply have a person do a roll-call for the employees!

So, what is Attendance Management System, and more importantly, what is its relevance in 2021? Simply put, an attendance management system is a tool that helps you, as a company to streamline your employees’ attendance.

A well-thought-out cloud-based attendance system will not only help an employee mark his or her attendance easily but also help lessen the burden of HR by integrating seamlessly with other HR-related systems like payroll and leave management.

Although legacy time and attendance management systems used registers, punch cards, etc. traditionally, the rise in technology and biometrics has given rise to modern software integrated with biometric devices to mark employee attendance.

A cloud-based attendance system is particularly relevant in 2021 when the global Covid-19 pandemic has taken a toll on both the employees and the employers they work for. Remote working has become the norm nowadays and having a cloud-based attendance management system goes a long way in helping both HR and employees remain productive.
In fact, it was estimated that there will be a 50% rise in remote employees by 2020. Based on how this prediction has become true, implementing such an attendance system is one of the best investments any company can make for their employee’s welfare, especially in 2021.

What is Attendance Management?

Attendance Management keeps track of your employee hours. It is the system you use to document the time your employees work and the time they take off. Attendance Management can be done by recording employee hours on paper, using spreadsheets, punching time cards, or using online attendance software for your company. Any Attendance Management Systems sho9uld have the following core features;

Core features of Attendance Management Systems

For any software to be categorized as an attendance management system, it requires some features which complement the daily duties of the HR, related to employee attendance. These duties can be either augmented or even automated with a well thought out Attendance Management Software.

So, what are the core features of a good attendance management system? Let us take a closer look at some of these must-have functionalities:

  • Attendance management
  • Leave management
  • Payroll management
  • Policy compliance
  • Reports generation

Desirable Extra Features Of An Attendance Management Software-

Although the aforementioned functionalities are included as core features, other desirable features elevate your attendance management system from being ‘a good software’ to ‘an award-winning system‘. Let us get acquainted with these desirable features:

  • Biometrics
  • Remote attendance
  • Cloud integration
  • ESS

ESS or Employee Self Service portal has become a boon for HR.
Mobile app by having your employee install a simple mobile app!

  • Notifications

As we have seen earlier, notifications can be sent directly to the employee’s phone using the self-service mobile app.
Advanced HR analytics that can predict employee leave analysis and clock-in times, predict the trends of employees quitting an organization

  •   Integration with other HR apps

Importance of Attendance Management /Why do you require an attendance management system?

Now that we have discussed what employee attendance management systems are, let us understand why it is better to have it as software instead of the legacy methods:

Bulky Physical Time And Attendance Registers

The modern office space is very different from the offices of yore. Gone are the huge filing cabinets, replaced by modern laptops and tablets. Your office space in 2021 needs to be less cluttered and roomier for your employees to work in harmony with their team.

Your attendance management software will help you in keeping the decorum of the office space by avoiding those ugly time and attendance management registers, which will not only save space but also make the desks look aesthetic.

Similarly, it is better not to discuss the nightmare-inducing working hours spent on calculating the time and effort spent on time-tracking and overtime calculation for each employee at the end of every month based on those registers. It has always been cumbersome to manually calculate the working hours for every employee and the kind of attention required for the same usually takes a toll on HRs themselves.

Ancient Spreadsheets

It seems that since the advent of time itself, spreadsheets have been a friend of HR. However, to be honest, this friendship has not been devoid of hardships. HRs resorted to using spreadsheets as there was nothing better at that time. Entering employee attendance data manually into spreadsheets raises multiple issues like data inconsistency, data manipulation, calculation errors, etc.

However, modern HR software makes spreadsheets look like ancient technology. With more than 88% of companies implementing advanced innovations like Artificial Intelligence and Machine Learning in modern employee attendance software, data has become a vital component of these attendance systems and it is being used to even predict employee behavior.

Costly Biometric Hardware

Since technology started taking over our workspace automation, many companies started using biometric devices for marking employees’ attendance. However, they come with the added cost of installing and maintaining the hardware for these devices. As you can understand, this also meant that most of the SMBs and smaller enterprises did not implement the same due to the added overhead of cost and maintenance of these machines.

A good digital attendance management software can effectively integrate existing technology like CCTVs or even mobile cameras to mark your employees’ attendance. Usage of mobile cameras is especially cost-effective for any company nowadays since it uses a resource that everybody owns and maintains on his own – a smartphone.

Lack Of A Central System

Another headache for companies related to attendance management is the lack of a comprehensive system that could encompass every branch of the company. Many enterprises employ different kinds of attendance management software for their individual branches.

For example, one of the branches might use Excel sheets to enter attendance data manually while another branch might be using physical registers.

However, issues arise when it comes to collating the data concerning payroll, overtime, etc. It becomes clear how cumbersome it is when we consider the fact that a company having multiple branches will be employing a higher number of employees.

Exhausting Remote Attendance

Work from home has become the buzzword for 2020 and going forward, both companies and employees will continue the same. It provides employees with the convenience of working from the comfort of their homes in their pajamas while the employers benefit from the cost-savings in maintaining the infrastructure and systems.

In such a scenario, we require robust remote attendance software that can accurately capture attendance remotely. Modern attendance software is capable enough to locate the employee while registering their attendance. This will not only reduce the time thefts but also help HRs calculate payroll based on the clock in and out time.

What Are The Types of Attendance Management System?

A number of HR and payroll software solutions come equipped with attendance management capabilities. However, there are a number of different types of available software for attendance management system and each one differs a little from the next.

Sometimes clubbed with an attendance management system is also a leave management system, which, together with an attendance management software, delivers the inputs for the payroll needs of a company. Coming back to the various attendance management software available in the market today, here’s a quick outline:

The employees of your organization can enhance their productivity with these software suites.

1. Biometric attendance software

A biometric attendance system essentially verifies the identity of the employee and captures one’s time of entry and exit using his or her fingerprint. Such systems are very popular today and for good reasons. This prevents any chances of buddy punching which leads to time leakages that can affect the productivity of an organization as a whole.

Biometric systems are usually integrated with other systems to convert the data into lucid reports. This can be done easily. Such systems have also been found to be extremely cost-effective as there are no-cost heads apart from the actual biometric machine itself.

Adding or removing employees too can be done easily, quickly and with minimum inconvenience.

2. Break Time Tracking Software

Many organizations or types of organizations feel the need to track the duration of breaks taken by employees. For them, break-time tracking software is just the key. With such software, employees can punch in and punch out multiple times throughout the day.

The first punch-in is treated as the employee’s entry into the company premises. Thereafter, every punch out and subsequent punch-ins are treated as a break from work. The time phase between each punch-out and punch-in is treated as one break.

Such systems find use particularly in companies where the time spent on projects is critical.

3. Online Attendance Management Software

A timekeeping system that offers a web login facility is generally known as an online attendance management software. These functions use cloud technology to ensure that one’s attendance data can be accessed and logins and logouts performed from virtually any location with an internet connection.

Logins and logouts can also be performed with ease at the simple click of a button – a convenience many employees expect in our digital age. Such systems also come in handy when you have a large part of the workforce that’s working remotely, at client locations or in outbound sales roles.

Now that you have a basic outline of the types of attendance management systems out there and their key features, why not pick one that meets your requirements today? Attendance management software delivers way higher efficiency than traditional systems such as attendance musters. Also to be borne in mind is the fact that attendance management software that is integrated with other HR systems such as leave and payroll deliver far higher synergy than a standalone attendance management system.

What are the Benefits of Having an Attendance Management System?

Until now, we have been discussing the core features of an attendance management system. We have also taken a look at some of the most desirable add-ons which will greatly enhance its functionality. Hence, we are now in a position to discuss some of the major advantages of attendance management software:

Improves Efficiency of an Organization

The most important benefit of implementing attendance management software is the tangible improvement in the efficiency of the HR department. A recent study concluded that an HR professional with the right tools spends only 95 hours per month on employee-related concerns compared to 111 hours for HRs without those tools.

Although this figure might not look that significant initially, we cannot ignore the fact that this is the difference for just one HR; the cumulative hours saved would be much higher.

Ensures Accuracy and Consistency

Ensuring data accuracy and consistency is a headache for any HR using spreadsheets. Even if the HR is highly skilled, one simply cannot ignore the fact that human errors might creep in any time. However, having a robust attendance management system will not only help avoid such errors but also removes the hassle of cross-checking data time and again to ensure consistency.

HRs can heave a sigh of relief knowing that their data is safe and secure in the software’s database.

Improves Employee Productivity

A 2019 survey by G2 Crowd revealed that 80% of HRs found that HR technologies improved employee’s attitudes towards the company. This also motivates them to be more productive which ultimately helps the company reap better rewards in the long run.

This kind of improvement can be achieved only by keeping the employees satisfied and implementing robust attendance management software goes a long way in ensuring the same.

Helps Create Data Rich Reports

Data is the currency of the digital age. Hence, the ability to visualize data and deduce meaningful observations has become a part of HR nowadays. This is why attendance management systems have the functionality to create reports.

However, good attendance management software will also have the option to visualize it in a meaningful manner which will help HR observe and infer meaningful conclusions from it. Modern attendance management systems even use machine learning to analyze and keep track of existing data and provide significant insights.

Eliminates Time heft

Time theft has been a major headache for any HR since the origin of the working class. A major advantage of the attendance management system is that it eliminates this menace completely. Modern attendance management systems use biometrics, which is very hard to manipulate.

Similarly, with the advent of geofencing and geotagging, it has become convenient for managers and HRs to monitor their employees effectively. All of these measures help reduce time theft effectively, thus ensuring that the employee remains productive during his or her working hours.

Removes Manual Errors

Another major trouble for HRs was the manual errors and the risks they posed in creating reports. If the source data itself is corrupted, it leads to loss of data integrity at every step of processing said data.

Hence, HRs were under constant pressure to make sure that the data is coherent. However, with the advent of attendance management systems, HRs can be at peace knowing that the data is safe and secure. This saves a lot of their time too since they need not cross-check the data every time they modify anything.

Enforces Policies Of The Company

Company policies are important for any company as much as any statutory regulation. They are required for the smooth working of any organization. Hence, it is only natural that these policies need to be enforced rigorously.

The best way of enforcing these policies is via attendance management systems since they can be used to inform the employee via the ESS portals as well as make sure that they are following the same by using the mobile app as mentioned above.

In conclusion, we have answered the question, ‘What is Attendance Management System?’. We have also talked about its core features while also understanding its desirable features. Finally, we have understood the various benefits of attendance management software. Hence, this is the perfect time to introduce People choice HRMS, the award-winning HRMS platform which has all the aforementioned desirable features.

However, it also offers much more as it is not just an attendance management software. It is a cloud-based complete HR management system that also employs artificial intelligence and machine learning to boost HR productivity and help organizations become awesome places to work at.

To learn more about People choice HRMS and recent developments in the HR world, check out recent blogs here!

Scope of attendance management system

Dealing with HR Compliance like a Pro!

The need of becoming professional and knowledgeable HR is growing more and more important as businesses attempt to become more efficient and productive. Any organization that wants to be successful in the long run should engage its faculty and try to resolve any concerns. Not to add, they should endeavor to remedy the problem as quickly as possible; else it will hurt the business. As a corollary, HR compliance is an important factor. Before we read about the HR compliance issues, its importance and role of HR compliance specialist, let us first know what HR compliance signifies.

What exactly does HR Compliance imply?

HR compliance refers to a company’s commitment to comply with the employment law’s operating requirements. This has an impact on the systems, policies, and documentation. It also means that employees are entitled to all benefits stipulated in their employment contracts.

Regardless of where they are located, all institutions must adhere to employment legislation, norms, and regulations. To do this, HR must take a proactive approach to ensure that the system complies with all regulatory requirements. This entails overseeing all health and safety laws daily.

HR compliance ensures that employees receive their contractual and statutory employment benefits. This also involves fair recruitment rules, anticipating and addressing workplace prejudice, and ensuring that employees are paid what they are due. HR compliance requires keeping up with any changes in employment laws, gender pay reporting, and requirements for hiring international personnel.

Importance of HR in Compliance

What is the significance of HR compliance? HR compliance is critical since ignoring legal requirements is either illegal or unethical. Not to mention, this can lead to labor disputes or tribunal claims. Allowing a worker to work during the first week following childbirth is deemed a criminal law violation in some situations.

However, ensuring that all of an organization’s legal obligations are met can be difficult. To achieve compliance, HR must be properly resourced to fully comprehend the organization’s duties and be able to identify areas where additional action and/or skills are needed.

Furthermore, in the highly regulated world of human resources, it’s easy to feel overwhelmed by the numerous compliance reports and laws. It is critical to follow all HR regulations, as failure to do so could result in severe penalties and repercussions for an organization. As a result, HR compliance is more crucial than ever.

The following are a few of the perks of HR compliance:

  • First and foremost, it ensures that the company complies with the Labor Standards Act’s standards, which govern overtime compensation and the minimum salary for most professions.
  • Second, this ensures that the company or its employment practices aren’t the subjects of pending litigation.
  • As a result, it ensures that the company administers benefit programs and compensation effectively, even though compensation laws are continually changing.
  • Finally, through an interactive model, this assists employers in understanding and meeting compliance duties. Execution on time; audit trails; and automated notification

HR compliance issues

Every day, employers face issues, some of which, if not managed effectively, might have a substantial impact on their organization. These issues are frequently lumped within the compliance category for HR and benefits professionals.

At MKT Software, we catch pace with compliance and regulatory developments so that our clientele and business professionals are aware, equipped, and able to deal with any challenges that occur as a result of changes in laws and regulations. Here are some of the most important HR compliance issues to keep in mind.

1. The Fair Labor Standards Act (FLSA)

The Fair Labor Standards Act (FLSA) is a federal law that protects workers from (FLSA). This law requires employers and employees to pay a minimum salary, work beyond, and are over the age of 18. Employers, HR professionals, and benefits professionals must all comprehend the complexities of this regulation.

Creating a payroll or record-keeping error has consequences for the employee, but it can also impact you, the company, in lawsuit penalties.

2. Laws Governing Maternity Leave

The FMLA (Family and Medical Leave Act) is a federal law that permits eligible employees to undertake up to 12 weeks of leave without pay each year without fear of the consequences. While the FMLA is most often linked with maternity leave, it also extends to employees who have serious medical issues.

3. Workplace Bullying

Workplace discrimination can be tough to manage even for the most experienced HR and benefits professionals. HR directors must traverse the arena not only for their employee’s safety and well-being, but also to ensure compliance with legal and regulatory norms. Several states are working to increase workplace compliance and awareness.

A lot of jurisdictions now require harassment prevention training at work to promote compliance and knowledge within the workforce.

4. Workplace health and safety

There is still a lot of discussion about health and wellness programs in the workplace. It’s particularly evident in contemporary multi-generational employment, where salary and compensation expectations are progressive including health and wellness perks.

List of HR Compliance

The existing legal environment is characterized by uncertainty. In most circumstances, a law is only discovered after it has been broken, resulting in harsh penalties. Compliance Management is necessary if you want to stay out of trouble with the law.

Here’s an overview of the most important HR legal obligations;

  • The 1923 Workmen’s Compensation Act,
  • The 1926 Trade Unions Act,
  • The 1936 Payment Of Wages Act,
  • The 1946 Industrial Disputes Act,
  • The 1946 Industrial Employment Standing Orders Act,
  • The 1948 Minimum Wages Act,
  • The 1948 Factories Act,
  • The 1948 Employees’ State Insurance Act,
  • The 1952 Employees Provident Fund & Miscellaneous Provisions Act,
  • The 1959 Employment Exchanges(Compulsory Notification Of Vacancies) Act,
  • The 1961 Apprentices Act,
  • The 1965 Payment Of Bonus Act,
  • The 1970 Contract Labor (Regulation & Abolition) Act,
  • The 1972 Payment Of Gratuity Act,
  • The 1976 Equal Remuneration Act,
  • 1979 Inter-State Migrant Workmen (Regulation of Employment & conditions of service) Act,
  • The 1986 Child Labor (Prohibition & Regulation Act),

Each of these must be submitted at different times during the year and in diverse types.

Who is now in charge of maintaining HR compliance?

An HR Compliance Specialist’s job is to guide, strategize, and implement policies and schemes to meet compliance requirements. He or she is responsible for monitoring and running the organization’s wellness programs, as well as supervising and managing safety and health programs in compliance with existing corporate policies and any regulatory restrictions.

An HR compliance specialist’s job includes developing and implementing methods and strategies (training, policy memorandums, etc.) for informing employees about the Company’s health and safety programs, expectations, and obligations that relate to their responsive employment. It also comprises giving employees with compliance training and advice on topics including accidents, injuries, illness, leaves of absence, and return to work after a leave of absence.

Employee leave notices and requests are also handled by HR compliance professionals, who also interact with them as needed. They also ensure that proper leave of absence documentation is generated, obtained, and kept under legal standards.

Prior to actually authorizing a return to work following medical leaves of absence, they conduct an assessment based on the data received from health care providers, the department’s ability to supply special adjustments and/or comply with productivity constraints, understanding of associated physical and mental specifications for performing essential job responsibilities, and relevant law constraints.

Before employing an employee, an HR compliance specialist must conduct a background check (including checks of motor vehicle records and criminal history) under the Fair Credit Reporting Act (FCRA).

They also aid in the investigation of work-related accidents, injuries, illnesses, and “near misses” to determine the core causes and patterns, as well as to offer remedial actions or policy and procedure modifications to avoid recurrence.  Anti-discrimination regulations, wage and hour legislation, family and medical leave, and Child Labor Regulations (CLR) are all things that an HR Compliance Officer should be aware of.


It is not an option, but rather an obligation, to follow the numerous HR regulations. Nonetheless, how you handle compliance issues will determine your company’s fate. Even when you take the correct procedures, avoiding compliance concerns that drain your HR department’s productivity can be difficult. As a result, collaborating with a payroll software supplier such as People Choice HRMS is one of the greatest ways to eliminate distractions and streamline HR compliance procedures.

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