What is Payroll Management System?

Businesses spend a lot of time hiring, educating, and retaining enough employees to run their operations. This shows how valuable employees are to any kind of business. The payroll process is hence one of the most important operations. Employees need to understand that they would be paid regularly and on time. Payroll, regardless of the size of the organization, is vital to maintaining employee morale and ensuring financial stability. So what does payroll mean? Payroll is the sum of all benefits that a company must pay to its staff for a certain period or on a specific date. From the viewpoint of an accounting system, both payroll and payroll taxes are governed by certain laws.

Then what does payroll management mean or what is payroll management meaning? In a phrase, payroll management is a process or a method that refers to the handling of the financial statements of a company’s employee. Information on the employee’s wages, incentives, promotions, deductions, and net compensation will be included in this method, i.e. payroll management process.

Payroll management or payroll processing is usually a time-consuming and difficult operation. This is particularly true for small companies without a payroll manager on staff.  Payroll management can be handled by an entire department in larger businesses. On the other side, medium-sized enterprises may discover that outsourcing their payroll needs is more efficient and cost-effective. The entire process involves three stages; Pre-payroll, Actual payroll, and Post-payroll operations and are taken care of either by the:

  1. HR manager or
  2. By a payroll management system or
  3. By an outsourced payroll agency.  

In the first case, a payroll manager or HR manager must prepare payroll for every employee meticulously apart from also being responsible for the wellbeing of every employee and for making facilities more convenient. There are still activities that need to be completed by an HR manager, as well as the need to keep track of shifts in withholdings, contributions to social security funds, and so on.

As a result, a payroll manager or the Human Resources department is under a lot of strain. But with the help of a payroll management system, it is no longer necessary for a payroll manager to measure an employee’s attendance and salary. Any of the HR manager’s duties will be relieved as a result of this.

So what is a payroll management system?

A payroll management system is software that allows you to easily and automatically monitor all of your employees’ financial records. Employee wages, deductions, other conveyance, net compensation, bonuses, and pay-slip generation are all managed by software.

A Payroll Management System can rescue your HR and your business!

Yes, it does! Here’s how; payroll errors (caused manually) are no longer a problem when a Payroll management system is used. Manually performed complicated computations can be automated with payroll software. Payroll Management Software can handle the entire payroll system with maximum efficiency and accuracy. Your employees would benefit from the payroll management system because it provides them with structure and continuity. It also provides them with a dedicated grievance redress mechanism.  Moreover, a payroll management system is a great option if you have trust issues with an external agency for outsourcing payroll.

How Can I Tell if a Payroll Management System Is Good?

It’s like looking for a needle in a haystack when it comes to finding a good Payroll Management system. A strong or a good Payroll Management system should assist a company in the following areas:

1. Enhances Compliance

Estimating company taxes and filing reports can be complicated and failing to meet deadlines can result in significant fines and penalties. Payroll management systems offer enforcement information and reminders. The program is updated regularly, ensuring that businesses have the most up-to-date information on improvements in tax laws and other regulations. Managers and employers may set up the software to automatically produce reports and file taxes, so all they have to do now is give their approval.

2. Deductions and Net Income are calculated

Payroll software measures deductions such as taxes, benefits, and retirement contributions after an employee’s gross salary are calculated. A check is drawn or a direct deposit is made into a designated bank account after the deduction amounts are automatically subtracted. Some payroll software applications may be set up to add reimbursements for mileage, travel costs, and other employee expenses automatically.

3. Creates tax forms

Payroll software takes some of the stress out of tax season by automatically generating all of the tax forms that employees, contractors, and businesses require. Even in the best of circumstances, calculating and filing taxes can be difficult. When you have workers in several states, all of which have different tax rates, it can easily become an HR nightmare. Using a People Choice HRMS will assist your HR department in staying on top of tax rate discrepancies and adjustments, which may vary by zip code or state.

3. Effortlessly maintains records

Keeping records on a manual system can be tedious and time-consuming, and it necessitates a lot of storage space for files and paperwork. Payroll software makes keeping records simple and saves files electronically. Staying organized is easy since old files can be accessed or removed at the touch of a button. Moreover, it saves valuable time since time is money. 

4. Employee Self-Service is possible

Employee self-service options can make it simpler for human resources managers in larger organizations, even though they aren’t necessary for smaller businesses. Employees may view personal details such as salary history, deductions, hours worked, benefits, and time-off requests through self-service.

Apart from all the above benefits, a good Payroll Management system should ideally be able to;

  • Assist in the development of correct and timely invoices and quotes,
  • Send notifications or report about any discrepancies,
  • Allow timely payments,
  • Be able to run on the cloud, if needed,
  • Can communicate in multiple languages,
  • Should be accessible on the internet 24/7 from any part of the world,
  • Have single-sign-on features and a simple-to-use dashboard,
  • Enable data protection and access permission control to the highest standards and also
  • Prevent misclassifications. 

Things to consider before choosing a Payroll system

The budget of your company

First, assess the company’s size and determine how much you can spend on payroll processing. Knowing your budget and your company’s size classification will help you narrow down the list of payroll software providers. Small businesses that do not expect rapid growth may want to consider investing in less costly payroll software that handles simple payroll functions.

Reputations and capabilities of Vendor

Second, evaluate the products of potential vendors and read some of their existing customer feedback. Payroll software systems that are combined with other elements of planning and human resources management can be beneficial to large or rapidly growing businesses. Consider how many workers the payroll program will accommodate, as well as the possibility of expansion. Request samples if they are available and see for yourself how simple the program is to use and how well it suits your company. Make sure the program is produced by a well-known company rather than a new or insecure one.

Check for security features when selecting a payroll system

Password-protected security protects the business from messing with data and possible data breaches. The system should, in theory, have positive security feedback and ratings. Any security-related questions you have should be answered by vendor representatives.

Compatibility and flexibility offered by the Payroll Management Software

The next factor to consider is whether the software is stable and versatile. Payroll Management software that integrates with your other business systems and scales with your company is essential. Examine the system’s integration features to make sure it’ll work with any HR or financial applications you are currently using.

Visibility of reports and history

Finally, you will want a payroll management system that allows you to maintain power while still allowing you to access reports and historical data. Although payroll processing software is less prone to errors than manual systems, malfunctions and glitches are still possible. It can be useful to be able to manually check and correct details at times.


You might find plenty of payroll management software’s when your search the internet for Payroll management software in India. A few of the good, standard Payroll management software’s in India include ADP, Keka, HR-one, WalletHR, greytHR, Zoho Payroll, etc. Our payroll management software from MKT, People Choice HRMS is all-in-one enterprise management software with excellent solutions for every aspect of enterprise management. So it’s not just Payroll management software, it is more than Payroll management software, making it very budget-friendly. Enquire about our software soon!

Benefits of People Choice Attendance Management System

Companies use a variety of methods to track employee work hours, including classic punch card systems, keeping an attendance register or book, timesheets (using excel), a punch in-punch out Biometric system, and now the current demand, driven by the covid epidemic is for a touchless, facial recognition Biometric system. However, since a majority of employees are working from home or are refraining to work from the office to ensure safety or due to the periodic lockdown, a web or mobile attendance management system is the need of the hour, urgently. Here in comes an employee attendance management system such as People Choice Attendance Management System to save your business productivity!

Attendance tracking is critical to your company’s profitability, dependability, and reputation. Managing every employee’s attendance is fine art, especially when it comes to limiting your company’s productivity loss due to an employee’s absence. Incentives and recognition, effective employee involvement, and open communication are all important components of a successful attendance management approach.

People Choice Attendance Management System is one of the inbuilt functionality of People Choice HRMS. It has many benefits that shall be explained further but first let us know about its features and here are all of them:

  1. Attendance Regularity:  Our unified attendance solution allows them to easily control their employees’ attendance. This is capable of automating all of their attendance-taking tasks.
  • Attendance Report:  Get daily, weekly, and monthly attendance reports, including short hours, late hours, attendance summary, employee clock-ins, and more.
  • Employee Swipes: Employees can punch in and out daily using a biometric machine, a web portal, or a mobile app
  • Overtime: With a single click, you can track overtime hours, generate a report, and compensate for overtime using a fully integrated payroll system.
  • Bio-metric and Mobile App Integration: Integrate with a mobile app and several biometric machines to automatically collect real-time attendance data.
  • Multi-Location: To create a centralized report, gather attendance data from many locations, and sync it automatically on a single server.
  • Attendance Policy: Organize an attendance policy for your company to enforce timeliness with auto attendance rules for late arrivals, short shifts, and no-shows.
  • Shift & week off: Create varied hours, punch rules, and weekly offs for distinct staff groups, as well as holiday calendars.

Now that you know about the eight features of the People Choice Attendance Management System, it is time to know about its many benefits such as;

1. Precision

Humans are prone to making mistakeseven when offered computational tools. Manual data entry errors are unavoidable and costly, therefore automated attendance management solutions provide accurate time records. As a result of this reliable data, accurate performance and payroll statistics can be provided. People Choice Attendance Management System is 100% precise. Trust our many happy clients!

2. Monetary Policy

Have you ever considered how attendance management solutions could help you save money? It helps businesses save money by eliminating inaccuracies in time reporting, buddy punching, absenteeism, tardiness or lateness, time misuse, and overpayment. In fact, according to research conducted by the Axsium Group, major businesses can save up 1, 18, 400 Rupees per employee by employing automated attendance management systems. People Choice Attendance Management System can just do this for your business because we believe money is very precious.

3. Value for Time, Efficiency, and Productivity

Manually tracking and controlling attendance can be time-consuming, difficult, and costly. Processing paper sheets and time cards, creating schedules, authorizing leave and overtime, and manually payroll creation takes a lot of time. People Choice Attendance Management System gives the HR manager additional time in the office since it keeps track of employee hours and automatically integrates data into your payroll system. The time and effort saved, together with the excellent quality of the data, helps with resource optimization, resulting in increased production and profitability.

4. Insights / Transparency

Would you like a rapid snapshot of all employee or group absences, both planned and unplanned? Well, People Choice Attendance Management System can help you with this. You may generate precise reports on hours worked, absence, overtime, and a monthly summary report for any data/groups within the organization with only a few clicks. With the centralized data, any customized report may be generated, increasing visibility and transparency inside the organization. A manager can also use the graphical versions of the report to rapidly and readily comprehend attendance data. Employers can proactively examine and adjust rules on leave, hours, workplace culture, performance, compensation, and more with a single, reliable attendance data hub, allowing them to evolve in their operations.

5. Adaptability

Employees work from the office, from home, or in remote places in today’s global, well-connected world. Organizations may simply measure employee time utilizing a range of clocking solutions, such as cellphones, internet networks, swiping technologies, biometric terminals, or desktop readers, with our People Choice Attendance Management System.

6. Workflow Management That Isn’t a Pain

An integrated attendance management system such as People Choice HRMS can improve data visibility and streamline payroll, leave, and performance assessment processes. Notifications/alerts are automatic, and the manager can approve requests for early departures, overtime, and other requests without having to communicate with anyone. Manual scheduling is no longer a daunting task. An automatic attendance management system can help manage calendars, assign tasks, and keep track of shift swaps with just a few clicks. It can also help with the workload, resource, and budget forecasting.

7. Setup/ Integration

Based on the nature of your business and policies, you can select attendance management solutions that best suit your needs. Some solutions can interact with any third-party attendance gear (swipe, biometric) and gather GPS-based attendance using mobile applications. With time tracking and attendance monitoring solutions, you may develop personalized attendance regulations based on your organization’s needs. Each attendance shift can have its configuration, with options to establish attendance cycles, mark-in/out regulations, leave deductions, and optional holidays.

8. Safety and Security

The majority of attendance management systems are designed with high-security systems and architecture in mind. Biometric solutions, in particular, are extremely dependable and secure and can help prevent time theft, buddy punching, and administrative costs associated with forgotten PINs and stolen ID cards. These solutions are especially useful in firms where security is a top priority.

9. Adherence to the Law and Regulations

Erroneous records can cost your company a lot of money in overtime payments, as well as breaking labour rules, resulting in costly legal defense and fines. In the spirit of fairness, regulations oblige companies to track attendance and offer adequate remuneration to their employees for any additional hours worked. People Choice Attendance Management System complies with all the laws and regulations.

10. Tracking in real-time

Real-time attendance tracking and automated payroll inputs are both possible with cloud-based attendance management. This aids in the management of alternate payment plans and ensures that all data is available in real-time. Managers can use “planned vs. actual” reports to make real-time adjustments to work schedules and direct staff activities.

People Choice Attendance Management System is the ideal tool because it possesses all of the desirable characteristics that employers want when acquiring an attendance tracker for their businesses. Empower your employees and improve your company’s productivity with our software, People Choice Attendance Management System!

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